Job Description

Law Firm Billing Rates Coordinator

Philadelphia- Hybrid schedule - $80-85k

Prior/current law firm/legal industry experience is required!

The Billing Rates Coordinator will be responsible for managing and maintaining accurate attorney and staff billing rates. This position requires a strong attention to detail, excellent organizational skills, and a solid understanding of legal billing practices.

Key Responsibilities:

• Rate Maintenance:
  • Update and maintain accurate billing rates for all attorneys and staff.
  • Ensure timely updates to reflect rate changes, promotions, or new hires.
  • Collaborate with finance and HR departments to verify rate accuracy.
• Rate Analysis:
  • Analyze historical billing data to identify trends and potential rate adjustments.
  • Prepare reports on rate utilization and profitability.
  • Assist in developing rate strategies and guidelines.
• Billing System Management:
  • Maintain and update the firm's billing system with accurate rate information.
  • Troubleshoot system issues related to billing rates.
  • Work with IT to implement system enhancements as needed.
• Client Billing:
  • Review and approve client invoices to ensure accurate billing rates are applied.
  • Collaborate with billing teams to resolve any rate-related discrepancies.
  • Assist in responding to client inquiries regarding billing rates.
• Compliance:
  • Stay informed of industry regulations and compliance requirements related to billing.
  • Ensure adherence to firm policies and procedures.
  • Participate in audits and reviews as needed.

Qualifications:

• Bachelor's degree in accounting, finance, or a related field.
• 2+ years of experience in legal billing or a similar role.
• Strong understanding of legal billing practices and procedures.
• Proficiency in legal billing software (e.g., Elite, 3E, Aderant, etc.).
• Advanced skills in Microsoft Excel.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.

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