Job Description

Job Description

Job Description

Position Summary:  

The Real Estate Paralegal will provide organizational and practice specific assistance to attorneys in the Real Estate Department in all stages of real estate transactions from pre- to post-closing duties. Demonstrates professionalism, attention to detail, and ability to handle multiple priorities and work in an organized, efficient manner at any given time. Supports the department with general administrative duties and special projects.  Candidate should also be flexible to work overtime as needed.

Duties & Responsibilities:  

• Assists in drafting, managing and organizing various documents related to real estate transactions, including escrow instructions, title and survey review, entity formations, UCC searches, local transfer requirements and due diligence
• Utilizes, creates or establishes procedures to manage large, complex transactions; attends closings and manages closing room; coordinates workflow and manages and controls execution of closing documents; tracks, obtains and organizes pre- and post-closing documents to assure performance of obligations
• Drafts closing documents including, but not limited to, basic agreements and third-party consents; compiles information and prepares schedules and exhibits to agreements
• Assists with post-closing matters including, but not limited to, mailings, closing binders and transfers agreements
• Manages the preparation and filing of various documents, including amendments and closing documents, as well as preparation of opinions for partner approval
• Serves as a mentor to and provides leadership and training for mid- and entry level paralegals and paralegal clerks
• Maintains timely and accurate timekeeping records
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Skills & Competencies:

• Ability to communicate professionally and interact effectively with all levels of personnel, including management staff and support staff
• Ability to be a proactive self-starter who understands the details within a much larger context
• Demonstrated attention to detail, reliability and ability to learn new technology quickly
• Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision
• Flexibility and able to respond quickly and positively to shifting demands
• Position also requires the ability to work under pressure to meet strict deadlines

Qualifications & Prior Experience:  

• Bachelor’s Degree or equivalent experience and Paralegal certification required
• Minimum of five (5) years of real estate paralegal experience within a law firm with demonstrated knowledge of complex issues within real estate practice area
• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
• Exceptional computer skills with the ability to learn new software applications quickly

Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.   Additional voluntary programs  include:    voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.   Commuter and Transit programs are also available.

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